myViewBoard EULA

End User License Agreement for myViewBoard Software
(For GSA FSS Purchases Only)

Copyright © 2016-2025 ViewSonic Corporation. All rights reserved.
Last updated on March 31, 2025

This End User License Agreement (“EULA”) is between the Ordering Activity under GSA Schedule contracts identified in the Purchase Order (“you”) and ViewSonic Corporation (“ViewSonic”). It applies to the myViewBoard software licensed by ViewSonic and its licensor(s) and provided by ViewSonic to you (“Software Product”). The Software Product includes all its individual features and tools, such as the Whiteboard, Companion, Record, Sens, Live, Display, Classroom, Manager, Originals and Insights and any tools which will be added in the future.

Please read this EULA carefully. If you do not agree to all of the terms of this EULA, you shall not use the Software Product. Your execution of a written order for the the Software Product indicates your acceptance of this EULA. All non-material updates to the Software Product shall be considered part of the Software Product and subject to the terms of this EULA.

By explicitly accepting this EULA for the Software Product, you are acknowledging and agreeing to be bound by the following terms:

myViewBoard EULA

1. GRANT OF NON-EXCLUSIVE LICENSE

   This Software Product is licensed, not sold. You are granted a personal, non-exclusive, non-transferable and limited right for a single user to use this Software Product. Each concurrent user of the Software Product must obtain an additional Software Product license and a license key. Certain features of this Software Product are limited only to registered account users or registered and paid users, and you are allowed to use these features only if you are using a registered user account or a registered and paid user account and the user account must remain effective at the time of your use. These registered or registered and paid features does not allow concurrent use and each concurrent user must obtain his/her own registered or registered and paid user account.

2. LICENSE LIMITATIONS.

   The license granted in Section 1 is conditioned upon your compliance with the following limitations. All rights not expressly granted to you are retained by ViewSonic and/or its licensor(s). You are not permitted to:

   1. work around any technical limitations in the Software Product or to use the Software Product in an attempt to, or in conjunction with any device, program or service designed to, circumvent technical measures employed to control access to, or the rights in Software Product;
   2. tamper with, alter, or use the Software Product in a way that disables, circumvents, or otherwise defeats its built-in licensing verification and enforcement capabilities;
   3. reverse engineer, decompile, decipher, disassemble or otherwise attempt to access source code of the Software Product, except and only to the extent that applicable law expressly permits, despite this limitation;
   4. rent, lease, lend, distribute or in any way transfer any rights in this EolA or the Software Product to any third party without ViewSonic’s prior written approval provided that such successor agrees to the terms of this EULA and the initial user shall not retain any copies of the Software Product;
   5. modify or make any derivative works or copies of the Software Product, in whole or in part;
   6. remove any proprietary notices or labels on the Software Product or any copy thereof; or
   7. make any use of the Software Product in any manner not permitted by this EULA.
   8. disclose or give others your registered or registered and paid user account information whether in public or in private, or in any way allow others to use your registered or registered and paid user account.
3. INTELLECTUAL PROPERTY

   The Software Product is protected by copyright and other intellectual property laws and treaties. Except for the license rights expressly set forth in this EULA, you are not granted or received any ownership right, title or interest nor any security interest or other interest in any intellectual property rights relating to the Software Product, nor in any copy of any part of the foregoing.

4. RESERVED

    

5. THIRD PARTY SOFTWARE

   Third party software may be provided along with the Software Product subject to separate license agreement(s) from such third party(s). You agree that third party software may have separate license agreement(s). The license under this EULA does not apply to such third party software. ViewSonic and its Licensor(s) are not responsible for any third party software and shall have no liability for your use of third party software.

6. SUPPORT SERVICES

   ViewSonic may, at its sole discretion, provide you with updates or supplements of the Software Product (“Support Services”). Use of any Support Services is governed by this ELUA and any non-material update thereto. This EULA will be terminated on the date of the first occurrence of either of the following events: (1) one month after written notice of termination from you to ViewSonic; or (2)reserved. Upon the termination of this EULA, further use of the Software Product is prohibited. You shall permanently remove and/or destroy the Software Products or any copies from your computer system(s), hard disk or other storage devices on which the Software Product is installed or stored.

7. PRIVACY POLICY
   
   
   1. Applicability

      This clause is not applicable to personal information collected in the European Union (EU), European Economic Area (EEA) or the United Kingdom (UK), or obtained in any manner from these jurisdictions. If you are an individual in the EU, EEA or the UK, your privacy rights will be subject to the General Data Protection Regulation (EU) or the United Kingdom General Data Protection Regulation (UK GDPR) as applicable, as stated in Appendix One.

   2. Purpose

      When you use the Software Product, ViewSonic and/or its authorized third party service provider may collect, store and run statistics and carry out analysis based on the use condition and information of the Software Product by you, which is purported to analyze the use condition of the Software Product, monitor market share, and improve services and to provide automatic software upgrade, so that ViewSonic can improve product, provide best user-friendly experience and personalized content to users. ViewSonic will take necessary protective measures, to protect your personal information. You can choose not to provide personal information or choose to provide part of personal information, but under such circumstance ViewSonic will not be able to provide product or services to you, or the product function and services provided by ViewSonic will not be able to meet the general requirements of the market.

   3. Way

      In order to better improve the Software Product, when user clicks the Software function button, the Software Product will record user’s operation behavior; under the condition that individual user’s privacy information is not disclosed illegally, ViewSonic or its authorized third party service provider has the right to analyze the database of operation behaviors of all users, and use the data of user’s operation behaviors for commercial purpose. Here are some examples of how ViewSonic and its authorized third party service provider may collect personal information and how ViewSonic and its authorized third party service provider may use such information:

      1. When user creates a user account, purchases product, downloads and updates the Software, or participates in online survey, ViewSonic may collect various information, including but not limited to user’s name, mailing address, telephone number, email address, contact information, mac address, IP address, preference, bank card, hardware specification, and Windows version
      2. In accordance with laws, ViewSonic may, during the individual user real-name certification procedures, request user to provide authentic and valid identity certificate issued by the relevant government authority, but such request only applies to a small number of cases.
   4. Use
      1. By using the personal information so collected, ViewSonic can notify user of the release of the latest product, software update and activities and provide automatic software update.
      2. ViewSonic will also use personal information for the following purposes: help ViewSonic to create, develop, operate, provide and improve ViewSonic’s product, services, content and advertising, and other normal and reasonable commercial activities.
      3. ViewSonic may use personal information to send important notices, for example, information about product purchase, and change in terms, conditions and policies. Given that such information is critical to the communication between user and ViewSonic, in principle user cannot refuse to receive such information, unless user ceases to use the Software.
   5. Collection and Use of Non-personal Information
      1. ViewSonic also collects and uses data that cannot be directly linked to any specific person (i.e. non-personal information).
      2. ViewSonic can collect, use, transfer and disclose non-personal information for any purpose.
      3. Here are some examples of How ViewSonic and its authorized third party service provider may collect non-personal information and how ViewSonic and its third part service provider may use such information: ViewSonic may collect information such as occupation, language, zip code, area code, unique device identifier, referral URL, location and user’s time zone when using the Software, so that ViewSonic can better understand user’s behavior, improve ViewSonic’s product, services and advertising.
      4. ViewSonic may collect information generated when user logs on and does retrieval in the Software Product. ViewSonic will summarize such information, to help ViewSonic to provide more useful information to user and to help ViewSonic to know which part of ViewSonic’s product and services user is most interested in, so that ViewSonic can improve the service quality and make it more relevant.
   6. Disclosure to Third Parties

      ViewSonic may not sell user’s personal information to a third party. However, ViewSonic may disclose user’s personal information or appoint a third party service provider to collect, store and process user’s personal information under the following circumstances:

      1. Disclosure with express consent: VIEWSONIC may, after obtaining express consent from user, share user’s personal information with a third party. BY USING THE SOFTWARE PRODUCT, YOU HEREBY GIVE EXPRESS CONSENT THAT VIEWSONIC MAY DISCLOSE TO AND SHARE YOUR PERSONAL INFORMATION WITH VIEWSONIC’S AUTHORIZED THIRD PARTY SERVICE PROVIDER SO LONG AS THIRD PARTY HAS PRIVACY PROTECTIONS AT LEAST AS RESTRICTIVE AS THOSE IN THIS AGREEMENT AND AGREES TO ABIDE BY THE UNITED STATES PRIVACY ACT.
      2. Disclosure to VIEWSONIC’s affiliated company: user’s personal information may be shared with VIEWSONIC’s affiliated company. As a policy, VIEWSONIC may only disclose necessary data. BY USING THE SOFTWARE PRODUCT, YOU HEREBY GIVE EXPRESS CONSENT THAT VIEWSONIC MAY DISCLOSE TO AND SHARE YOUR PERSONAL INFORMATION WITH VIEWSONIC’S AFFILIATED COMPANY SO LONG AS AFFILIATED COMPANY HAS PRIVACY PROTECTIONS AT LEAST AS RESTRICTIVE AS THOSE IN THIS AGREEMENT AND AGREES TO ABIDE BY THE UNITED STATES PRIVACY ACT.
      3. Disclosure to authorized partner (hereinafter referred to as “Partner”): if VIEWSONIC’s certain services are provided by Partner, ViewSonic may share user’s certain personal information with Partner, in order to provide better customer services and user experience. BY USING THE SOFTWARE PRODUCT, YOU HEREBY GIVE EXPRESS CONSENT THAT VIEWSONIC MAY DISCLOSE TO AND SHARE YOUR PERSONAL INFORMATION WITH PARTNER SO LONG AS PARTNER HAS PRIVACY PROTECTIONS AT LEAST AS RESTRICTIVE AS THOSE IN THIS AGREEMENT AND AGREES TO ABIDE BY THE UNITED STATES PRIVACY ACT.
      4. Disclosure based on legal or reasonable grounds: where laws, legal procedures, litigation, or public authorities and government departments request, for example, personal information is involved in sensitive events such as national security and society stability, ViewSonic may disclose user’s personal information. In addition, if ViewSonic is reorganized, merged or sold, ViewSonic may transfer all personal information as collected by ViewSonic to the relevant third party.
   7. Protection Measures

      ViewSonic attaches great importance to the safety of user’s personal information. ViewSonic will take necessary measures, such as transmission encryption technology, to protect user’s personal information in the transmission process. When ViewSonic stores your personal data, ViewSonic uses compute system with limited access and such system is deployed in the facilities that are protected by physical security measures.

8. DISCLAIMER OF WARRANTIES

   TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAWS, VIEWSONIC WARRANTS THAT THE SOFTWARE PRODUCT WILL, FOR A PERIOD OF SIXTY (60) DAYS FROM THE DATE OF YOUR RECEIPT, PERFORM SUBSTANTIALLY IN ACCORDANCE WITH SOFTWARE PRODUCT WRITTEN MATERIALS ACCOMPANYING IT. EXCEPT AS EXPRESSLY SET FORTH IN THE FOREGOING, THE SOFTWARE PRODUCT AND SUPPORT SERVICES (IF ANY) ARE PROVIDED "AS IS" AND VIEWSONIC AND ITS LICENSOR(S) MAKE NO WARRANTY AS TO ITS USE, PERFORMANCE, OR OTHERWISE. VIEWSONIC AND ITS LICENSOR(S) DISCLAIMS ALL OTHER REPRESENTATIONS, WARRANTIES, AND CONDITIONS, WHETHER EXPRESSED, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTIES, DUTIES OR CONDITIONS OF TITLE, NON-INFRINGEMENT AND MERCHANTABILITY, SATISFACTORY QUALITY, FITNESS FOR A PARTICULAR PURPOSE, NO VIRUSES OR BUGS, ACCURACY OR COMPLETENESS OF RESPONSES OR RESULTS WITH REGARD TO THE SOFTWARE PRODUCT OR SUPPORT SERVICES. ALSO, THERE IS NO WARRANTY THAT OPERATION WILL BE UNINTERRUPTED OR ERROR-FREE OR THAT ANY DEFECTS WILL BE CORRECTED. THE ENTIRE RISK ARISING OUT OF USE OR PERFORMANCE OF THE SOFTWARE PRODUCT AND SUPPORT SERVICES (IF ANY) REMAINS WITH YOU.

9. LIMITATION OF DAMAGES AND LIABILITIES

   YOU CANNOT RECOVER ANY INDIRECT, CONSEQUENTIAL, PUNITIVE OR INCIDENTAL DAMAGES WHATSOEVER (INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR LOST PROFITS, LOST DATA, DAMAGES TO YOUR DEVICE OR OTHER SYSTEMS, LOSS OF GOODWILL, LOSS OF TIME OR INTERRUPTION OR DISCONTINUATION OF BUSINESS OPERATION) ARISING OUT OF OR IN ANY WAY RELATED TO SOFTWARE PRODUCT, SUPPORT SERVICES OR THIS EULA, EVEN IF VIEWSONIC AND/OR ITS LICENSOR(S) HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR CLAIMS. VIEWSONIC AND ITS LICENSOR(S) SHALL IN NO WAY BE HELD LIABLE OR RESPONSIBLE FOR, AND YOU SHALL INDEMNIFY AND HOLD VIEWSONIC AND ITS LICENSOR(S) HARMLESS FROM ANY LIABILITIES FOR, ANY UNLAWFUL OR ILLEGAL USE OF THE SOFTWARE PRODUCT, INCLUDING, BUT NOT LIMITED TO, THE EXTRACTION AND USE OF COPYRIGHTED DATA FROM EXTERNAL SOURCES (E.G. WEB PAGES).  THE FOREGOING LIMITATION OF LIABILITY SHALL NOT APPLY TO (1) PERSONAL INJURY OR DEATH RESULTING FROM LICENSOR’S NEGLIGENCE; (2) FOR FRAUD; OR (3) FOR ANY OTHER MATTER FOR WHICH LIABILITY CANNOT BE EXCLUDED BY LAW.

10. HIGH RISK ACTIVITIES

    The Software Product is not fault-tolerant and is not designed, manufactured or intended for use or resale as on-line control equipment in hazardous environments requiring fail-safe performance, including, but not limited to, in the operation of nuclear facilities, aircraft navigation or communication systems, air traffic control, direct life support machines, and weapons systems, in which the failure of the Software Product, or any software, tool, process, or service that was developed using the Software Product, could lead directly to death, personal injury, or severe physical or environmental damage ("High Risk Activities"). Accordingly, ViewSonic and its licensor(s) specifically disclaim any express or implied warranty of fitness for High Risk Activities. You agree that ViewSonic and its licensor(s) will not be liable for any claims or damages arising from such use of the Software Product, or any software, tool, process, or service that was developed using the Software Product, in such applications.

11. GENERAL

    This EULA is the complete policy of the agreement between you and ViewSonic on the subject matter, and merges and supersedes all other or prior understandings, purchase orders, agreements and arrangements.
    
    No amendment or modification of any terms of this EULA shall be effective unless agreed by ViewSonic and its licensor(s) in writing.
    
    You agree to comply with all applicable laws that apply to the Software Product and your use of the Software Product, including but not limited to export control laws and regulations required by any governments.
    
    Any waiver by ViewSonic or its licensor(s) of any violation of this EULA by you shall not constitute or contribute to a waiver of any other or future violation by you of the same provision, or any other provision, of this EULA.

12. GOVERNING LAWS AND JURISDICTION

    You expressly agree that this EULA shall be governed and construed solely in accordance with the Federal laws of the United Stateswithout giving effect to conflicts of law principles thereof.

13. CONTACT INFORMATION

    If you have any questions about this EULA, or if you want to contact ViewSonic for any reason, please direct correspondence:

    Company: ViewSonic Corporation
    Address: 10 Pointe Dr., Suite 200, Brea, CA 92821, USA
    https://support.viewsonic.com/support/home

Appendix One 

Privacy Rights of Individuals Residing in the EU

If you have downloaded any feature(s) of the myViewboard Suite (the “Software Product”) we make the following privacy policy available to you to explain how we receive, collect, process and manage your personal data.

1. INTRODUCTION

   If you are an individual in the EU or EEA or UK, your privacy rights are subject to the following under the General Data Protection Regulation (the “GDPR”) and relevant national data protection laws. References herein to the GDPR shall be taken to be references to the UK GDPR for individuals in the jurisdiction of the UK. The GDPR and UK GDPR are substantially similar.

   If the Customer is an Ordering Activity under GSA Schedule Contracts, it shall only be required to comply with the Federal law of the United States and expressly does not agree to comply with any provision of this Data Processing Agreement, EU Law, or law of an EU Member State that is inconsistent with the Federal law of the United States.

   At ViewSonic we take protecting the confidentiality and personal information of our partners and customers seriously, and with this in mind we adhere to the following Privacy Policy and provide the following information in accordance with Art. 13 and Art. 14 of the GDPR.

   You may be using the Software Product through your respective organisation (e.g. school, company or institution). According to the GDPR, your organisation is the controller when they make the Software Product available for your use. Your data is processed under the responsibility of your organisation, depending on the Software Product usage. We (ViewSonic Corporation) are then a data processor. This means that we process the data exclusively upon the instructions of your organisation. Your organisation as the responsible body continues to bear the responsibility for confidential and compliant data processing.

   The data that we process on behalf of your organisation and receive from your organisation is processed exclusively based on an appropriate legal basis. You can find this in the privacy policy of your respective organisation. There you will also find further information about the processing, e.g. recipients of the data, storage period, etc. In the following, we name further processing that exists through the use of the Software Product and for which you can also take information from the privacy policy of your organisation. They are listed here again for your information.

   Please note the use of the Software Product always involves a third country transfer. We do not mention this in each processing activity below, but rather inform you here that each processing step of the Software Product requires a third country transfer due to the operation and maintenance of the Software Product. The collected data may be transferred to the US and Taiwan. Standard Contractual Clauses are in place for this transfer to ensure adequate data protection standards.

2. THE RESPONSIBLE PARTY

   The responsible party within the meaning of data protection laws, in particular the GDPR, for processing activities were ViewSonic Corporation is the controller is:

   ViewSonic Corporation
   10 Pointe Dr., Suite 200, Brea, CA 92821, USA
   myviewboardsupport@viewsonic.com

3. YOUR DATA SUBJECT RIGHTS

   You can exercise the following rights at any time using the contact details provided by our data protection officer:

   • Information about your data stored by us and its processing (Art. 15 GDPR),
   • Correction of incorrect personal data (Art. 16 GDPR),
   • Deletion of your data stored by us (Art. 17 GDPR),
   • Restriction of data processing, unless we are not yet allowed to delete your data due to legal obligations (Art. 18 GDPR),
   • Objection to the processing of your data by us (Art. 21 GDPR) and
   • Data portability, insofar as you have consented to the data processing or have concluded a contract with us (Art. 20 GDPR).
   1. If you have given us consent, you can revoke it at any time with effect for the future.

   You may at any time lodge a complaint with a supervisory authority, e.g. the competent supervisory authority in the federal state, province, or country of your residence or the authority responsible for us as the controller.

4. THE MYVIEWBOARD SUITE DOWNLOAD

   Download

   Not every feature of the Software Product is available for download on mobile devices and computers or/and available on all operating systems. Not all situations described will apply to you. Only those clauses relevant shall apply.

   1. Download from the Google Play Store, Microsoft Store or the Apple App Store or download of the Google Chrome Extension:

      We may provide your organisation and you with the Software Product, which you can download to your mobile devices and computers, from the Apple App store, Windows Store or Google Play store. For the Whiteboard you may also download the Chrome Extension.

      When you download the Software Product from the the Apple App Store, Windows Store or Google Play Store or download the Chrome Extension, your necessary information is transferred to Apple, Microsoft or Google respectively. This includes, for example, the user name, e-mail address and customer number of your Google, Microsoft or Apple account, the time of the download, the serial number of the end device (IMEI), the mobile phone number (MSISDN), the MAC address for WLAN use, the unique number of the network subscriber (IMSI), your Apple ID, operating system, version of the software.

      For the data processing associated with the download of the Software Product, the respective store provider is the controller within the meaning of the GDPR.

   2. Download from our website:

      We provide your institution and you with the Software Product, which you can download to your mobile devices and computer, from our website.

      Nature and purpose of processing:
      When you download the Software Product, i.e. even if you do not log in, information of a general nature is automatically collected. This includes, in particular, the time of the download, type of software downloaded, version number of the device OS, version number of the software downloaded, device model, device specification. For the data processing associated with the download from our website, ViewSonic Corporation is the controller within the meaning of the GDPR.

      The processing of this data is necessary to enable the operation and use of the Software Product. Furthermore, they may be used to evaluate system security and stability and to optimize our Software Product. However, we do not use this data to draw conclusions about your person.

      Legal basis and legitimate interest:
      The processing is carried out pursuant to Art. 6 (1) (f) GDPR on the basis of our legitimate interest in improving the stability and functionality of our Software Product.

      Recipients:
      Recipients of the data are, if applicable, technical service providers who act as data processors for the operation and maintenance of our Software Product.

      Storage period:
      The data is deleted as soon as it is no longer required for the purpose for which it was collected.

      Provision prescribed or required:
      The provision of the aforementioned personal data is not required by law or contract. However, without this personal information, the provision of the Software Product and the functionality of the Software Product is not guaranteed.

      Objection:
      Please read the information about your right to object according to Art. 21 GDPR below.

5. SETUP

   Nature and purpose of processing:
   During setup, the Software Product may request permission for certain privileges, for example, to turn on and use the camera, record audio, and read the contents of your SD card. The permissions are used exclusively to provide the respective feature(s) of the Software product. No other data is transmitted in the process and the technology is not used for location or identification purposes.

   Legal basis:
   The legal basis for the processing is Art. 6 (1) (a) GDPR, consent to the processing.

   Recipients:
   Recipients of the data are, if applicable, technical service providers who act as data processors for the operation and maintenance of our Software Product.

   Storage period:
   The data is deleted as soon as it is no longer required for the purpose for which it was collected.

   Provision prescribed or required:
   The provision of your personal data is not required by law or contract, but is necessary for the use of the Software Product. If you do not consent to the processing, you will not be able to use some or all of the features of the Software Product, depending on which feature(s) you have downloaded and which privileges you have not consented to.

6. YOUR ACCOUNT THROUGH YOUR ORGANISATION

   If you are using the Software Product through your organisation the following may be applicable:

   1. Registration of an account directly

      Nature and purpose of processing:
      When you create an account for myViewBoard, the following data is processed:

      • First and last name
      • E-mail address
      • A checksum of the password you have chosen
      • Your chosen myViewBoard name
      • Your personal avatar, if you have chosen one
      • Your address, if you have indicated it
      • The time of your registration as well as the last change of your user data
      • Logging of accesses
      • Logging of failed login attempts and software errors
      • Notifications received, as well as information about which notification has already been seen/clicked on
      • This data is used to log you into your account, maintain your account, communicate with you, bill you, allow you to use the Software Product, uphold our contractual obligations and if you have consented thereto, provide you with monthly reports, newsletters and similar material. If you are school administrator the data shall also be used for the purposes of the MSP Portal.

      Depending on whether you have chosen a subscription or not, we may be subject to various legal obligations regarding your subscription that entail data processing. These include, for example, requirements under tax laws and statutory accounting, the fulfilment of requests by external parties, e.g. the requirements of supervisory or law enforcement authorities, as well as the fulfilment of tax control and reporting obligations.

      Legal basis:
      The legal basis for the processing is Art. 6 (1) (a) GDPR, consent to the processing, and Art. (6) (1) (b) GDPR, fulfilment of a contract.

      Recipients:
      Recipients of the data are, if applicable, technical service providers who act as data processors for the operation and maintenance of the Software Product and your account and subscription.

      Depending on which payment method you select in the ordering process, we pass on the payment data collected for this purpose to the credit institution commissioned with the payment and, if applicable, to payment service providers commissioned by us or to the payment service selected by you in the ordering process.

      Other recipients of your personal data are, for example, public bodies and institutions (e.g. tax authorities, law enforcement agencies) in the event of a legal or official obligation, tax advisors, business and payroll tax auditors (legal audit mandate).

      Storage period: Your organisation, as the data controller, is responsible for implementing all deletion deadlines. If you wish to delete your account, because you have withdrawn your consent to the processing, please use the “delete my account” option.

      Provision prescribed or required:
      The data collected on the basis of your consent is deleted as soon as it is no longer required for the purpose for which it was collected or you have withdrawn your consent. Should your account be inactive for a period of 3 year, we will delete the account and all related personal information, as it is deemed to be no longer required for the purpose for which it was collected. Alternatively, if you wish to delete your account, please use the “delete my account” option.

      We store data processed on the basis of a contract in our systems until the statutory retention periods have expired. These are generally 6 or 10 years for reasons of proper accounting and tax law requirements.

      
      

   2. Registration of an account via Microsoft, Google, or Apple

      When you register an account for myViewBoard via a third party, such as Microsoft, Google or Apple, your necessary information is transferred to Apple, Microsoft or Google respectively. Your login details for Apple, Google or Microsoft are then used to create your myViewBoard account, meaning that we process your necessary personal information as data processor. For example, we will receive your Microsoft email address from Microsoft in order to create your account. If your account for these third parties is linked to your organisation, there may be a joint controllership. Please refer to your organisation for further information should this be the case.

7. General Use of the Software Product

   Depending on which features your organisation uses, different data will be processed. The possible features and the data they could process are listed below.

   1. MSP PORTAL

      We provide your institution and you with the ability to connect to a certified partner who has been trained and certified in the use and management of the Software Product, through our MSP Portal. Only certified third parties are listed therein by ViewSonic. The certified third party can be used to manage your Software Product accounts, run updates, set up users, give training sessions, etc… the exact services agreed depend on the contract between you and the MSP Partner.

      Nature and purpose of processing:
      Once you and a certified MSP partner have connected they can search for your email address and connect, or you can search for their email address and connect. We provide the Portal wherein this connection is made and maintained. No personal data is provided to MSP Partners, they must already have been given the contact details by the relevant institution.

      Legal basis and legitimate interest:
      The processing is carried out pursuant to Art. 6 (1) (b) GDPR on the basis of our contract with you and the contract with our MSP Partners.

      Recipients:
      Recipients of the data are, if applicable, technical service providers who act as data processors for the operation and maintenance of our Software Product and the MSP Portal.

      Storage period:
      The data is deleted as soon as it is no longer required for the purpose for which it was collected.

      Provision prescribed or required:
      The provision of the aforementioned personal data is required in terms of the contract. Without this personal information, the provision of the MSP Portal and the functionality of the MSP Portal is not guaranteed.

   2. YOUR ACCOUNT
      1. Registration of an account directly

         Nature and purpose of processing:
         When you create an account for myViewBoard, the following data is processed:

         • First and last name
         • E-mail address
         • A checksum of the password you have chosen
         • Your chosen myViewBoard name
         • Your role (e.g. student, teacher, IT Admin or Other)
         • Your subscription
         • Your personal avatar, if you have chosen one
         • Your address, if you have indicated it
         • Your chosen settings, if you have indicated these, such as cloud integrations, themes, language, etc..
         • The time of your registration as well as the last change of your user data
         • Logging of accesses
         • Logging of failed login attempts and software errors
         • Notifications received, as well as information about which notification has already been seen/clicked on
         • This data is used to log you into your account, maintain your account, communicate with you, bill you, allow you to use the Software Product, uphold our contractual obligations and if you have consented thereto, provide you with monthly reports, newsletters and similar material. If you are school administrator the data shall also be used for the purposes of the MSP Portal.

         Depending on whether you have chosen a subscription or not, we may be subject to various legal obligations regarding your subscription that entail data processing. These include, for example, requirements under tax laws and statutory accounting, the fulfilment of requests by external parties, e.g. the requirements of supervisory or law enforcement authorities, as well as the fulfilment of tax control and reporting obligations.

         Legal basis:
         The legal basis for the processing is Art. 6 (1) (a) GDPR, consent to the processing, and Art. (6) (1) (b) GDPR, fulfilment of a contract.

         Recipients:
         Recipients of the data are, if applicable, technical service providers who act as data processors for the operation and maintenance of the Software Product and your account and subscription.

         Depending on which payment method you select in the ordering process, we pass on the payment data collected for this purpose to the credit institution commissioned with the payment and, if applicable, to payment service providers commissioned by us or to the payment service selected by you in the ordering process.

         Other recipients of your personal data are, for example, public bodies and institutions (e.g. tax authorities, law enforcement agencies) in the event of a legal or official obligation, tax advisors, business and payroll tax auditors (legal audit mandate).

         Storage period:
         Your organisation, as the data controller, is responsible for implementing all deletion deadlines. If you wish to delete your account, because you have withdrawn your consent to the processing, please use the “delete my account” option.

         Provision prescribed or required:
         The data collected on the basis of your consent is deleted as soon as it is no longer required for the purpose for which it was collected or you have withdrawn your consent. Should your account be inactive for a period of 3 year, we will delete the account and all related personal information, as it is deemed to be no longer required for the purpose for which it was collected. Alternatively, if you wish to delete your account, please use the “delete my account” option.

         We store data processed on the basis of a contract in our systems until the statutory retention periods have expired. These are generally 6 or 10 years for reasons of proper accounting and tax law requirements.

      2. Registration of an account via Microsoft, Google, or Apple

         When you register an account for myViewBoard via a third party, such as Microsoft, Google or Apple, your necessary information is transferred to Apple, Microsoft or Google respectively. How these third parties deal with personal information depends on their respective privacy policies. Your login details for Apple, Google or Microsoft are then used to create your myViewBoard account. For example, we will receive your Microsoft email address and account name from Microsoft in order to create your account.

         Legal basis:
         The legal basis for the processing is Art. 6 (1) (a) GDPR, consent to the processing.

         Recipients:
         Recipients of the data are the third party you have chosen and, if applicable, technical service providers who act as data processors for the operation and maintenance of our Software Product.

         Storage period:
         The data is deleted as soon as it is no longer required for the purpose for which it was collected. Should your account be inactive for a period of 3 year, we will delete the account and all related personal information, as it is deemed to be no longer required for the purpose for which it was collected.
         Alternatively, if you wish to delete your account, please use the “delete my account” option.

         Provision prescribed or required:
         The provision of your personal data is not required by law or contract, but is necessary for the creation of an account for the Software Product. If you do not consent to the processing, you will not be able create an account for the Software Product.

      3. Cloud Integrations

         When you integrate your chosen cloud provider and cloud, e.g. Google, Box, Zoom, or OneDrive, your personal information is transferred between the respective third party and us. For example, we may receive your preferred settings, profile and contact information, information on your product usage, information on your scheduled Zoom meetings their participants and content of your Zoom meetings if you integrate Zoom with your Software Product. How these third parties deal with personal information depends on their respective privacy policies

         Legal basis:
         The legal basis for the processing is Art. 6 (1) (a) GDPR, consent to the processing.

         Recipients:
         Recipients of the data are the cloud provider you have chosen and, if applicable, technical service providers who act as data processors for the operation and maintenance of our Software Product.

         Storage period:
         The data is deleted as soon as it is no longer required for the purpose for which it was collected. Should your account be inactive for a period of 3 year, we will delete the account and all related personal information, as it is deemed to be no longer required for the purpose for which it was collected.
         Alternatively, if you wish to delete your account, please use the “delete my account” option.

         Provision prescribed or required:
         The provision of your personal data is not required by law or contract, but is necessary for the creation of an account for the Software Product. If you do not consent to the processing, you will not be able to integrate a cloud within the Software Product.

   3. myViewBoard monthly report

      Nature and purpose of processing:
      We wish to provide you an oversight of your monthly uses of the myViewBoard features. In order to do so we track your use of the features and provide you with monthly statistics per email.

      Legal basis:
      The processing is carried out in accordance with Art. 6 (1) (a) GDPR on the basis of your consent.

      Recipients:
      Recipients of the data may be technical service providers who act as data processors for the operation and maintenance of the Software Product.

      Provision prescribed or required:
      The provision of the aforementioned personal data is not required by law or contract. However, without this data, the service cannot be provided.

   4. WHITEBOARD

      Nature and purpose of processing:
      In order to use the Whiteboard some personal information from you is required. When you use the Whiteboard and its integrated features the following information may be processed:

      • Your account
      • Your chosen myViewBoard name
      • Your subscription
      • Your personal avatar, if you have chosen one
      • Your chosen settings, if you have indicated these, such as cloud integrations, themes, language
      • Your use of the Whiteboard
      • Your Whiteboard content
      • Your behaviour when interacting with the Whiteboard
      • Your device specification
      1. Legal basis:The processing is carried out in accordance with Art. 6 (1) (a) GDPR on the basis of your consent.

      Recipients:
      Recipients of the data may be technical service providers who act as data processors for the operation and maintenance of the Software Product.

      Provision prescribed or required:
      The provision of the aforementioned personal data is not required by law or contract. However, without this data, the service and functionality of the Whiteboard cannot be guaranteed. In addition, individual features may not be available or may be restricted.

   5. CLASSROOM

      Nature and purpose of processing:
      In order to use the Classroom some personal information may be processed. When you use the Classroom and its integrated features the following information may be processed:

      • Your account, including your email and your name
      • Participants and their screen names
      • The Participants accounts, if they are logged in
      • Your chosen myViewBoard name
      • Your role (e.g. student or teacher)
      • Your subscription
      • Your personal avatar, if you have chosen one
      • Your chosen settings, if you have indicated these, such as cloud integrations, language
      • Your use of the Classroom
      • Your Classroom content
      1. Legal basis:The processing is carried out in accordance with Art. 6 (1) (a) GDPR on the basis of your consent.

      Recipients:
      Recipients of the data may be technical service providers who act as data processors for the operation and maintenance of the Software Product.

      Provision prescribed or required:
      The provision of the aforementioned personal data is not required by law or contract. However, without this data, the service and functionality of the Classroom cannot be guaranteed. In addition, individual features may not be available or may be restricted.

   6. MANAGER

      Nature and purpose of processing:
      In order to use the Manager some personal information from you is required. When you use the Manager and its integrated features the following information may be processed:

      • Your account
      • Your chosen myViewBoard name
      • Your subscription status in Manager
      • Your chosen settings, if you have indicated these, such as cloud integrations, language
      1. Legal basis:The processing is carried out in accordance with Art. 6 (1) (a) GDPR on the basis of your consent.

      Recipients:
      Recipients of the data may be technical service providers who act as data processors for the operation and maintenance of the Software Product.

      Provision prescribed or required:
      The provision of the aforementioned personal data is not required by law or contract. However, without this data, the service and functionality of the Manager cannot be guaranteed. In addition, individual features may not be available or may be restricted.

   7. INSIGHTS

      Nature and purpose of processing:
      In order to benefit from the Insights feature some personal information may be processed. When you make use of Insights and its integrated features the following information may be processed:

      • Your account
      • Your chosen myViewBoard name
      • Your subscription
      • Your personal avatar, if you have chosen one
      • Your chosen settings, if you have indicated these, such as cloud integrations, themes, language
      • Your use of the Insight tool
      • Your Insight content
      1. Legal basis:The processing is carried out in accordance with Art. 6 (1) (a) GDPR on the basis of your consent.

      Recipients:
      Recipients of the data may be technical service providers who act as data processors for the operation and maintenance of the Software Product.

      Provision prescribed or required:
      The provision of the aforementioned personal data is not required by law or contract. However, without this data, the service and functionality of the Insights tool cannot be guaranteed. In addition, individual features may not be available or may be restricted.

   8. COMPANION

      Nature and purpose of processing:
      In order to use the Companion feature some personal information may be processed. When you make use of Companion and its integrated features the following information may be processed:

      • Your account
      • Your chosen myViewBoard name
      • Your subscription
      • Your personal avatar, if you have chosen one
      • Your chosen settings, if you have indicated these, such as cloud integrations, themes, language
      • Information about your connected devices
      • Your IP Address
      • Your behavior when interacting with Companion App
      • Your device specification
      1. Legal basis:The processing is carried out in accordance with Art. 6 (1) (a) GDPR on the basis of your consent.

      Recipients:
      Recipients of the data may be technical service providers who act as data processors for the operation and maintenance of the Software Product.

      Provision prescribed or required:
      The provision of the aforementioned personal data is not required by law or contract. However, without this data, the service and functionality of the Companion cannot be guaranteed. In addition, individual features may not be available or may be restricted.

   9. DISPLAY

      Nature and purpose of processing:
      In order to use the Display feature some personal information may be processed. When you make use of Display and its integrated features the following information may be processed:

      • Information about your connected devices
      • Your IP Address
      1. Legal basis:The processing is carried out in accordance with Art. 6 (1) (a) GDPR on the basis of your consent.

      Recipients:
      Recipients of the data may be technical service providers who act as data processors for the operation and maintenance of the Software Product.

      Provision prescribed or required:
      The provision of the aforementioned personal data is not required by law or contract. However, without this data, the service and functionality of the Display cannot be guaranteed. In addition, individual features may not be available or may be restricted.

   10. SENS

       Nature and purpose of processing:
       The purpose of Sens is to optimize learning outcomes in schools and ensure health protocols are followed, by providing teacher and school administrators with insights, reports and statistics upon the environments in classrooms and the attentiveness of students. For these insights, reports and statistics Sens collects and analyses the following pieces of data:

       • The myViewBoard account details of the teachers
       • Visual data, such as the poses, gestures and movements of the students and the teachers
       • Auditory data, such as the noise levels and pitch of the voices
       • Environmental data, such as light diffusion, temperate, humidity, oxygen levels,
       • Spatial data, such as the distance between students and the teacher, the amount of people in the room
       1. Legal basis:The processing is carried out in accordance with Art. 6 (1) lit. a GDPR on the basis of consent.

       Recipients:
       Recipients of the data may be technical service providers who act as data processors for the operation and maintenance of the Software Product.

       Automated decision-making, including profiling:
       Sens draws its insights, reports and statistics from the analytics and profiling performed by an artificial intelligence (AI) designed by Intel. The AI examines the poses and gestures of the people in the room and analyses these in order to provide the teacher with an overall percentage of students who are attentive. No individuals are identified, solely an overall percentage drawn. The insights and statistics over a period of time enable teachers and school administrators to better plan their lessons, improve upon mediums and content used and improve classroom layouts, with the ultimate goal being the improvement of learning outcomes. No direct consequences result for students or teachers.

       Provision prescribed or required:
       The provision of the aforementioned personal data is not required by law or contract. However, without this data, the service and functionality of Sens cannot be guaranteed.

   11. CUSTOMER SUPPORT

       Nature and purpose of processing:
       Should you require technical support or have a query regarding any of the features of the Software Product we provide a Support function. In order to assist you with your support query we may have to process personal information, for example:

       • Your support query
       • Your myViewBoard account details
       • Your contact details
       • Information regarding your device
       • Further information you provide to us
       1. Legal basis and legitimate interest:The processing is carried out in accordance with Art. 6 (1) (f) GDPR on the basis of our legitimate interest in providing customer support, eliminating technical issues within the Software Product, and learning from any technical issues in order to improve the functionality of the Software Product.

       Recipients:
       Recipients of the data may be technical service providers who act as data processors for the operation and maintenance of the Software Product.

       Provision prescribed or required:
       The provision of the aforementioned personal data is not required by law or contract. However, without this data, the service and functionality of our website cannot be guaranteed. In addition, individual services and services may not be available or may be restricted.

       Objection:
       Please read the information about your right to object according to Art. 21 GDPR below.

       INFORMATION ABOUT YOUR RIGHT OF OBJECTION ACCORDING TO ART. 21 GDPR

       Individual right of objection
       You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data relating to you which is carried out on the basis of Art. 6(1)(f) GDPR (data processing on the basis of a balance of interests); this also applies to profiling based on this provision within the meaning of Art. 4 No. 4 GDPR.

       If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.

       Recipients of an objection
       ViewSonic Corporation
       Address: 10 Pointe Dr., Suite 200, Brea, CA 92821, USA
       myviewboardsupport@viewsonic.com

        

8. CHANGES TO OUR PRIVACY POLICY

   We reserve the right to adapt this privacy policy so that it always complies with the current legal requirements or in order to implement changes to our services in the privacy policy, e.g. when introducing new features or tools. The new non-materially updated privacy policy will then apply to your next visit.

9. DATA PROTECTION

   If you have any questions about data protection, please write us an e-mail or contact the person responsible for data protection in our organization directly:

   ViewSonic Corporation
   10 Pointe Dr., Suite 200, Brea, CA 92821, USA
   E-Mail: myviewboardsupport@viewsonic.com